Queen's Sport

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Queen’s GAA Participation Development Officer

29/05/2017


Queen’s Sport and Queen’s GAA wish to appoint a Participation Development Officer for Queen’s University Belfast.

The post holder will assist Queen’s GAA to administer, co-ordinate and support the delivery of Club and Student Development, Events, Community and Participation programmes, projects and initiatives. Please see the attached job description for further details

 

Job Details

Full Time Temporary Position: Queen’s GAA Participation Development Officer

School / Department: Queen's Sport

Closing Date: Friday 18 August 2017

Salary: £400 per week (pro rata and agreed based on experience)

End of Contract: Friday 23 March 2018 (subject to review)

Hrs: approx. 37hrs per week

Anticipated Interview Date: w/c 21 August 2017

JOB PURPOSE:

 

Queen’s Sport (QS) and Queen’s GAA wish to appoint a Participation Development Officer for Queen’s University Belfast. The post holder will assist Queen’s GAA to administer, co-ordinate and support the delivery of Club and Student Development, Events, Community and Participation programmes, projects and initiatives.

 

 

MAJOR DUTIES:

 

Governance

 

  1. Work with the committees of all five GAA Clubs to achieve best practice in all club related activities.
  2. Ensure student officers are aware of and adhere to all University guidelines with respect to club governance, finance, purchasing, travel, etc.
  3. Review and manage the delivery of all participation and community programs and initiate next steps for Development at Queen’s University.
  4. Enhance networking links for clubs with no formal alumni associations and increase memberships of existing alumni associations.

 

Participation

 

  1. Work closely with the clubs, the Queen’s Sport development team and other partners to ensure there are broad participation opportunities for all Queen’s University students to engage with Gaelic Games.
  2. Co-ordinate GAA related activities within the overall Queen’s Sport engagement programs, including Open Days, Fresher’s Week and Campus Sport.
  3. Support coaching, administration around all participation teams across the clubs.

 

Community Engagement

 

  1. Work to maintain and enhance relationships with second level schools and prosepective students.
  2. Participate in overall Queen’s Sport recruitment initiatives.
  3. Co-ordinate all Club and Academy activity which promotes the aims and objectives of each externally.
  4. Enhance Queens GAA’s engagement with the Irish culture.

 

Academy

 

  1. Support the administration and delivery of Academy programs.
  2. Assist business development initiatives as required.
  3. Support DARO initiatives to increase uptake by alumni in options to support the Sean O’Neill Foundation.

 

Student Club Development

  1. Assist with resources and logistics to support teams and individuals for the new season.
  2. Work to promote an ethos of volunteering within the clubs in line with University program.
  3. Attend internal and external meetings as and when required.
  4. Co-ordinate Club training with adequate bookings in place.
  5. Co-ordinate Club and Alumni communications.

 

Marketing and Communication

 

  1. Manage the current website on a sound footing & maintain a user friendly website for student use under the umbrella of overall University templates.
  2. Review social media activity for all GAA Clubs and encourage member and management engagement for external communication purposes.
  3. Maintain clear lines of communication within and between all GAA clubs with the development officer as a focal point.
  4. Maintain established protocols of partnerships.
  5. Regularly update and review club fixtures and activity through all available communication tools.
  6. Enhance links through the website and social media to all potential feeder schools and engage with Ulster Schools’ official site.

 

Planning and Organising:

 

  1. Prioritise, plan and organise own work within set parameters to ensure operational efficiency.
  2. Ensure adequate equipment is available to meet the specific needs of the sport.

 

Resource Management Responsibilities:

 

  1. Guide and support volunteer coaches.
  2. Assign tasks to volunteers, coaches etc. and ensure tasks are completed and on time.

 

Internal and External Relationships:

 

  1. Daily contact with line manager, work colleagues and University staff.
  2. Contact as appropriate with National Governing Bodies of Sport and Queen’s GAA Partners.
  3. Deal with athlete/student/public enquiries, using knowledge and experience.
  4. Liaison with the Students Union and other University offices students and outside bodies.

 

ESSENTIAL CRITERIA:

 

  1. Relevant third level qualification.
  2. 2 years administrator experience.
  3. Ability to manage and motivate a team of volunteer coaches
  4. IT literacy and ability to use computer packages relevant to area of work.
  5. Numerate and accurate when working with figures and handling payments.
  6. Ability to maintain and issue stock items.
  7. Ability to record, store and retrieve information.
  8. Interest in sport and associated competitions.
  9. Good oral and written communication skills.
  10. Have the ability to deal efficiently with face to face, telephone and external enquiries.
  11. Communicate effectively with staff, students, volunteer coaches and members of the public.
  12. Ability to work on own initiative and as part of a team.
  13. Flexible, willing to adapt to new tasks and duties.
  14. Ability to make decisions and to plan and prioritise within remit of post.
  15. Organised, methodical approach to work.
  16. Full driving licence.
  17. Flixibility to work evenings, weekends and public holidays.

 

DESIRABLE CRITERIA:

 

  1. Experience within a University Club setting.
  1. Significant vocational / relevant experience, demonstrating development through the acquisition of specialist and technical knowledge.
  2. Experience with organising and running events.

 

APPLICATIONS

For more information on Queen’s GAA please contact Aidan O’Rourke on a.orourke@qub.ac.uk

Please send CV’s to Ruairi Taylor at Queen’s Sport Ruairi.taylor@qub.ac.uk by Friday 18 August 2017, before shortlisting and 
 

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